Electronic key management for fleet vehicles

With the evolving challenges facing fleet managers, such as handling recruitment, scheduling, costs, and supply chain distruptions, controlling and monitoring vehicle access shouldn't be one of them. Traka key management delivers intelligent solutions to better secure, manage and audit access to vehicle keys across your organization, helping increase efficiency, visibility and safety.

An automated and secure distribution process enables authorized drivers to access vehicle keys quickly, with total accountability and an audit trail of all activity. A number of customizable software features allow logging of fuel levels, mileage, vehicle faults, and parking location for greater efficiency across your operation.

Manage and monitor key access for efficient and effective fleet operations

Improve security & safety
Strictly control key access, ensuring only authorized drivers can access the right vehicles at the right times, all with no manual oversight required.
Increase efficiency
Enable your drivers to access keys and locate vehicles quickly, and easily document any vehicle faults that could hinder fleet operations,
Maximize visibility
Receive immediate notifications for important activity, such as overdue keys, reported vehicle faults, unauthorized access attempts, and more.
Drive better processes
Control and monitor processes for shift changes, loading/unloading, vehicle maintenance, and more, while enforcing even inventory utilization by drivers.

Automate and control key access

Traka Touch Pro key cabinets provide per-key access control for every vehicle in your fleet. You determine who can access the system, what keys they can access, and when. Traka records every transaction for total accountability, while collecting valuable data from drivers on vehicle usage, location, condition, fuel levels, and more.

Traka solutions are scalable and modular by design, allowing effective key management close to the point of use. This also presents opportunities for tracking keys across numerous sites, while remaining centrally managed and monitored via our administration software.

Learn about Traka Touch Pro

Effective administration for all your Traka systems

TrakaWEB is a full suite of administration tools for managing our electronic key cabinets, enabling organizations to create enhanced workflows to control and monitor fleet activity. Easily manage users and items, access permissions, schedules, notifications, monitor activity and run reports, from any authorized desktop or mobile device.

Learn about TrakaWEB

Maintain even utilization
Prevent drivers from always checking out the same vehicles by implemeting FIFO (First-in, First-out) key distribution. Drivers are automatically granted access to vehicles which have been in the system the longest, helping enforce even and full fleet utilization for more predictible service and maintenance costs.
Ensure vehicle availability
Reserve a vehicle at a specific date and time to ensure availability, or to grant one-time access for a vehicle that a user is generally not authorized to take. Bookings can be created by an administrator for any user, or initiated directly by users through a web-based Booking Wizard.
Monitor overdue vehicles
Establish curfews for the return of keys at a specific time of day, or relative to the time of checkout. Should a vehicle not be returned on time, immediate notifications can be sent to an administrator, and to the driver to inform them that their key is now overdue.
Track keys across properties
Using Random Return to Multiple Systems (RRMS), keys can be checked out from one location and deposited in a different system at the driver's destination. This helps maintain the desired controls, visibility and reporting across numerous properties within your organization.

Capture valuable fleet data with every trip

Fuel Logging
Require drivers to enter the vehicle's fuel or battery level upon returning a key to the Traka system, as a conveinence for other drivers and for central visibility and reporting of fuel consumption.

Distance Logging
Require drivers to input vehicle mileage (or hours for heavy equipment) upon returning a key to the Traka cabinet, helpful for enforcing maintenance routines or tracking vehicle usage for specific job activities.

Location Logging
Users can document their parking or bay location when returning a key to the cabinet, creating a seamless and efficient process for the next driver to access the vehicle.

Integrate with existing systems

Traka seamlessly integrates with many physical access control, building management and IT platforms for effortless administration, increased visibility, and enhanced process control.

By integrating Traka, you can effectively extend the reach of these systems to your fleet vehicle keys, while leveraging existing card credentials and personnel database for effortless administration.

Learn about Traka integrations

Let's build the right solution

Whether you manage a few vehicles at a single location, or thousands across a nation-wide logistics operation, Traka has a solution to bring better control, security and visibility over access to your fleet. Talk to a Traka specialist today to schedule your system demo and consultation.

Electronic key management for fleet vehicles

Manage and monitor key access for efficient and effective fleet operations

Improve security & safety

Increase efficiency

Maximize visibility

Drive better processes

Automate and control key access

Effective administration for all your Traka systems

Maintain even utilization

Ensure vehicle availability

Monitor overdue vehicles

Track keys across properties

Capture valuable fleet data with every trip

Capture valuable fleet data with every trip

Integrate with existing systems

Let's build the right solution