TrakaWEB

TrakaWEB is an advanced browser-based administration suite for centrally managing Traka Touch key cabinets and locker systems on almost any device that can run a browser. It enables centralized administration of user credentials, process control and full visibility over access and usage of each asset. Fast to configure and easy to use the system supports unlimited keys and items allowing systems to be expanded across multiple sites worldwide, all on a centrally managed network.

Full audit capability means you retain a complete history of all key cabinet, locker and user transactions
Dashboard views provide quick links to functions such as updating access rights, snapshot views of the system and simple summary events
Brings users and items side-by-side, making it easy to grant access to items quickly and efficiently
Integration engine allows Traka user permissions to link with existing access control, human resource or third-party systems meaning you can quickly manage user credentials as staff leave and new starters join
Multi-lingual – Languages are associated to users so automatically change depending on who logs in
TrakaWEB supports the very highest levels of security, with all stored data encrypted to AES256 while all transmitted data is protected by using TLS

TrakaWEB supports the administration of Traka key and locker systems. A three-tier architecture – Data, Application and Presentation layers, work together to enable TrakaWEB to be efficient and highly scalable.
TrakaWEB brings users and items side by side, making it easy to grant access to multiple items quickly and efficiently. Furthermore, it supports item definitions making it simple to manage different types of assets. It provides an auto-sync system for all changes and a traffic light system for all communication processes.
TrakaWEB is designed to utilize Microsoft SQL server. It comes with a suite of reports to help better utilize the assets you want to control; activity reports, status reports, utilization reports, exception reports, permissions reports.

Image: TrakaWEB login screen on laptop and phone — TrakaWEB login screen on laptop and phone

Integration Engine

Integrate with existing access control and HR systems to provide centralized control and visibility

Full reporting

Configure the reporting you need to share targeted management information and retain a full audit trail.

Full audit trail

Full audit trail of all users and key transactions

Administrative Regions - Create administrative regions to help empower each department or site within your organization while retaining central control and visibility at the enterprise level.
Queries and Reporting - TrakaWEB comes with a suite of reports to help you get better utilization of the assets you want to control
Real-Time Updates (RTUS) - Provides real-time state change information from the system to the integration engine and through a third-party access control application.
Access Schedules - Apply time restrictions to certain assets.
Curfew Management - Can be set on any asset to enforce its return by a certain time. Will also generate an alert if the item isn't returned on time.
Email Notifications - Can be set up to alert administrators or managers if a specific action occurs, such as curfew is overdue or a door is left open
Fault Logging - Allows users to record an issue or fault against assets such as vehicles or machinery and automatically notifies the correct user and restricts access to that asset until the necessary repairs are made

Faulty Item Exchange - Allows the end-user to deposit faulty devices such as radios and weapons into a locker compartment, and obtain a replacement device.
Scheduled Reports - Help simplify and automate the process of creating and sharing targeted management information on a regular basis.
Multiple Authorization - Set up a particular asset to require an additional user to also be present with their credentials to access the asset.
Advanced First in First Out - Manage user access to ensure a fair and proportionate use of assets such as vehicles and that users can only take out their permitted allocation of each item type.
Fleet Management - Fuel, distance and location logging can be recorded at the system and reported.
Random Return (RRMS) - Allows any key to be returned to any system on a network wherever they are in the same or different locations.

Name	Value
Item booking	This allows users to reserve items for a specific period of time. For example; a company pool car may be booked out for a set day for a specific individual, ensuring that the keys are not able to be accessed or taken by other members of staff.
Email notifications	Users can set up email notifications to alert users of specific key/ asset movements, events and overdue curfews. For example, if a cleaner’s master key isn’t returned at the end of their shift at handover time, then an email can be sent to the manager to chase it up.
Custom messages	The custom message feature allows a predefined text to display either before a key/ asset is taken or just after it is returned. For example: remind a staff member to refuel the vehicle after use. This is a great way to remind staff of specific tasks that they may need to carry out.
Fault logging	Users can record an issue or fault against items such as vehicles or machinery, through to hand held devices in which management will be notified by email. If it is a major fault then the item will be locked in place so that it is not issued to another individual until it is fixed. Based on the criticality of the fault, access rights can be restricted to prevent further damage, wasted time or injury.

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If you want to talk to the team or have any questions regarding Traka solutions and implementation, please contact us.

TrakaWEB

Integration Engine

Full reporting

Full audit trail

Features

Core Functions

Downloads

Contact us

TrakaWEB

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Integration Engine

Full reporting

Full audit trail

Features

Core Functions

Downloads

Contact us