TrakaWEB

Gain complete control over your keys, assets and operations

TrakaWEB helps organizations manage keys, vehicles, devices and equipment more efficiently through centralized control, automated policies and real-time visibility.

Reduce operational risk, improve accountability and support compliance across every location, while integrating seamlessly with your existing systems to create smarter, more connected workflows.

Key Benefits

Browser-based management from any connected device
Real-time visibility into asset activity and status
Multi-language support for global operations
Enterprise scalability from single site to global deployment
Secure installation within your corporate network

Simplify management and strengthen control

Manage users, permissions and assets from a single interface while maintaining consistent policies across every site.

Regional administration capabilities allow local teams to operate efficiently while central oversight helps ensure organizational standards are maintained. Integration with HR and access control systems reduces manual processes and improves accuracy.

Benefits

Reduce administrative workload
Strengthen security policy enforcement
Improve accountability with complete audit trails
Automate workflows through system integration

Access control features

TrakaWEB provides advanced controls that help organizations manage asset access, improve availability and strengthen accountability.

Capabilities

Access schedules for approved access windows
Curfews to support timely asset return
Item booking to reserve critical assets
Multi-level authorization for sensitive assets
Temporary Key Store support for controlled environments

Turn asset activity into actionable insight

Capture operational data at the point of use to improve visibility, identify inefficiencies and support more informed decision making.

Capabilities

Fault logging for faster issue identification
Reason logging to understand asset usage
Notes logging for important operational information
Fleet data capture including mileage, fuel levels and parking location

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Stay informed and respond faster

Manage by exception with automated notifications that highlight activity requiring attention.

By ensuring the right people receive the right information at the right time, TrakaWEB helps improve responsiveness while reducing manual oversight.

Examples

Overdue item alerts
Unauthorized access notifications
Automated maintenance requests
Operational status updates

Connect TrakaWEB to your wider technology ecosystem

Synchronize users and permissions, automate routine processes and create connected workflows across your organization.

By integrating with access control, HR and business systems, TrakaWEB helps improve efficiency, accuracy and operational consistency.

Explore Integrations

Enterprise-grade protection

TrakaWEB is designed to operate securely within your network using industry-standard security controls that help protect systems, data and operations.

Security Features

HTTPS secure web interface
Password and PIN encryption
TLS-secured communications
Customer SSL certificate support
OWASP tested web front end and APIs

Administrative Regions - Create administrative regions to help empower each department or site within your organization while retaining central control and visibility at the enterprise level.
Queries and Reporting - TrakaWEB comes with a suite of reports to help you get better utilization of the assets you want to control
Real-Time Updates (RTUS) - Provides real-time state change information from the system to the integration engine and through a third-party access control application.
Access Schedules - Apply time restrictions to certain assets.
Curfew Management - Can be set on any asset to enforce its return by a certain time. Will also generate an alert if the item isn't returned on time.
Email Notifications - Can be set up to alert administrators or managers if a specific action occurs, such as curfew is overdue or a door is left open
Fault Logging - Allows users to record an issue or fault against assets such as vehicles or machinery and automatically notifies the correct user and restricts access to that asset until the necessary repairs are made

Faulty Item Exchange - Allows the end-user to deposit faulty devices such as radios and weapons into a locker compartment, and obtain a replacement device.
Scheduled Reports - Help simplify and automate the process of creating and sharing targeted management information on a regular basis.
Multiple Authorization - Set up a particular asset to require an additional user to also be present with their credentials to access the asset.
Advanced First in First Out - Manage user access to ensure a fair and proportionate use of assets such as vehicles and that users can only take out their permitted allocation of each item type.
Fleet Management - Fuel, distance and location logging can be recorded at the system and reported.
Random Return (RRMS) - Allows any key to be returned to any system on a network wherever they are in the same or different locations.

Name	Value
Item booking	This allows users to reserve items for a specific period of time. For example; a company pool car may be booked out for a set day for a specific individual, ensuring that the keys are not able to be accessed or taken by other members of staff.
Email notifications	Users can set up email notifications to alert users of specific key/ asset movements, events and overdue curfews. For example, if a cleaner’s master key isn’t returned at the end of their shift at handover time, then an email can be sent to the manager to chase it up.
Custom messages	The custom message feature allows a predefined text to display either before a key/ asset is taken or just after it is returned. For example: remind a staff member to refuel the vehicle after use. This is a great way to remind staff of specific tasks that they may need to carry out.
Fault logging	Users can record an issue or fault against items such as vehicles or machinery, through to hand held devices in which management will be notified by email. If it is a major fault then the item will be locked in place so that it is not issued to another individual until it is fixed. Based on the criticality of the fault, access rights can be restricted to prevent further damage, wasted time or injury.

See TrakaWEB in Action

Discover how TrakaWEB can help you improve control, accountability and operational efficiency across your organization.