Accounts Payable & Receivables Clerk - 8-Month Contract

Position:            Accounts Receivable & Accounts Payable Clerk – 8-Month Contract

Location:           North York, Ontario, Canada

Reports to:        Finance Manager

About Us

ASSA ABLOY Door Security Solutions Canada is a leader in providing comprehensive security and life-safety solutions for commercial buildings, including healthcare facilities, schools, universities, and military institutions. We offer a full suite of support services—from LEED consultation and code compliance to access control integration and technical support—by leveraging the strengths of our industry-leading door and hardware brands.

Position Summary

We are seeking an Accounts Receivable & Accounts Payable – 8-Month Contract to join our team at our North York site. This role plays a key part in supporting top‑line growth, profitability, and free cash flow by ensuring accurate and timely processing of payables and receivables, minimizing bad debt risk, and maintaining compliance with company payment terms.

Key Responsibilities

Accounts Payable

• Process full‑cycle accounts payable transactions.
• Receive vendor invoices and route them for review and authorization, ensuring all invoices are properly approved.
• Responding to vendor inquiries and working with vendors to resolve issues to ensure payment terms adhered to
• Match invoices with supporting documentation prior to processing
• Ensure timely and accurate entry of invoices into the NAV system, including proper GL coding, vendor details, and invoice numbers.
• Run and review AP aging reports and reconcile vendor statements.
• Monitor the shared inbox for vendor inquiries or urgent action items, ensuring prompt response and resolution.
• Maintain organized invoice filing, including scanning backup for wire payments and balance sheet support.
• Manage vendor setup by obtaining required approvals and supporting documentation.
• Request, validate, and enter vendor banking details (financial institution information, account numbers, routing numbers, and contact details).
• Collect timecards from temporary warehouse staff and prepare documentation for submission to the temporary staffing agency.
• Issue and mail cheques as required.
• Complete month‑end accounts payable tasks within established reporting deadlines.

Accounts Receivable

• Perform account reconciliations to ensure accuracy of customer accounts and investigate discrepancies as needed.
• Issue customer statements on the first business day of each month.
• Proactively contact delinquent customers via phone and email to secure payments or payment commitments.
• Track follow‑up activities and communications in a weekly report to the Finance Manager and VP of Finance.
• Identify and escalate credit limit concerns and high‑risk or problematic accounts.
• Monitor the shared inbox for customer inquiries or urgent items, ensuring timely response and resolution.
• Coordinate with the customer service team on returned goods and the issuance of related credits.
• Complete customer account setup by obtaining required approvals and documentation.
• Apply daily cash receipts and cheques accurately and on a timely basis.
• Scan cheques and maintain organized remittance backups for each deposit to support audit requirements.
• Complete month‑end accounts receivable tasks within reporting deadlines.

Qualifications

• College diploma required.
• 3+ years of relevant accounts receivable and accounts payable experience.
• Strong understanding of AR/AP processes and best practices.
• Experience with Microsoft NAV and JD Edwards considered an asset.
• Proficient in Microsoft Office, particularly Excel.

Key Competencies

• Excellent attention to detail with strong analytical skills; quick learner with a continuous‑improvement mindset.
• Strong verbal and written communication skills.
• Ability to plan, prioritize, and manage multiple tasks independently, meeting deadlines without reminders.
• Responds swiftly and effectively to time‑sensitive and critical issues with accuracy and composure.
• Strong alphanumeric data entry skills.

What We Offer

• Ongoing training and professional development
• Supportive and collaborative team environment
• Opportunities in a stable and growing industry

How to Apply

Interested applicants (internal and external) can apply online at www.assaabloy.com/career

The estimated expected salary range for this role is $60,000 - $65,000 per year.

ASSA ABLOY welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.