Sr Supervisor Accounts Payable

Accounts Payable Supervisor 

CDMX

Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Lead training initiatives for the Accounts Payable (A/P) team to build a cross-functional group with multiple backups for each key function.
• System Administrator for Bottomline applications (TAC and TAP): managed user access and roles, maintain non-po approver limits matrix, review and verify all invoices, and oversee invoice holds and deletions.
• Monitored A/P performance metrics, including KPIs and the Processor Dashboard in Power BI, to ensure efficiency and identify areas for improvement.
• Manage the Receipts Not Vouchered (RNV) process for approximately 20 companies.
• Monitor the PO invoice aging backlog for each A/P team member to ensure timely processing and workload balance.
• Conducted monthly A/P status calls with company stakeholders to review performance and address concerns.
• Ensure the A/P team responds promptly and professionally to all inquiries received in the A/P inquiries inbox.
• Assume a proactive leadership role in A/P projects and automation initiatives, driving process improvements and system enhancements to boost efficiency and accuracy.
• Serve as the primary point of contact for daily issue resolution within the A/P team.
• Oversee supplier statement collection as part of an ongoing project to review and clear outstanding checks.
• Assist with annual external audit preparation and documentation.
• Process PO and non-PO invoices across multiple entities using the Bottomline TAP system.
• Perform additional duties and assignments as required to support departmental goals.

• Minimum of 5 years of Accounts Payable experience, with proven ability to manage and lead a team of 5–10 employees.
• Experienced in high-volume environments, handling both purchase order (PO) and non-purchase order (non-PO) transactions.
• Excellent verbal and written communication skills; fluency in English required.
• Strong organizational, analytical, and account reconciliation skills with attention to detail.
• Strong problem-solving abilities, with the capacity to analyze complex issues and break them down into actionable components.
• Thorough understanding of three-way matching (purchase order, receiving, and packing list).
• Advanced proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP, data analysis).
• Professional and responsive in working with vendors and employees across all organizational levels.
• Collaborative team player with the ability to work effectively in a team-oriented environment.
• Committed to maintaining and following Standard Operating Procedures (SOPs) to ensure consistency and compliance.
• Sound judgment and decision-making skills, demonstrating practical thinking and composure under pressure.
• Highly organized, with a strong sense of prioritization and dedication to meeting deadlines.
• Adaptable and capable of multitasking in a fast-paced, dynamic work environment.
• Demonstrates high integrity and a strong work ethic.
• Experience with JD Edwards and Bottomline software is a plus.