3 Ways Traka Makes Your Facility’s Fleet Management Easy


Fleet Management Solutions for Logistics & Distribution

In the logistics and distribution industry, overseeing fleet management can be far from easy. When you have thousands of drivers and vehicles that transport goods, you’re bound to lose precious minutes due to misplaced keys or vehicles—and those add up to millions annually.

How do you get back your lost time and maintain full visibility over your entire fleet of vehicles? Read on to learn how Traka’s fleet management solutions and integrations help you accomplish local, regional and global results.

Local Benefits of Traka’s Fleet Management

Shipping quickly and efficiently is the bread and butter of the logistics and distribution industry. It goes without saying, then, that access to a warehouse’s vehicles and inventory should be properly safeguarded to prevent the loss or damage of either.

One clear way to avoid this is by ensuring that access is limited to only the staff with correct login credentials, but how do you make that process as streamlined as possible?

Here’s where Traka’s iFob comes in. Our iFob can be programmed to act as an electronic key for your vehicles by integrating with powerful software each time it’s received from Traka’s intelligent key cabinet. The system then determines whether or not a user is permitted to access that key.

If a vehicle is faulty, an authorized user can notify the management of it when putting their key back into the cabinet. Traka’s system will prevent others from accessing the vehicle until a repair is carried out, protecting the rest of your staff from using defective vehicles. This also makes your vehicles last longer.

In short, the results of a Traka fleet management solution include:

  • Controlled access to your warehouse and vehicles
  • Minutes saved from knowing where to get your keys at any time
  • 24/7 audit trail tracking key use for complete visibility over operations
  • Safer work environment and longer life of vehicles

Let’s think beyond the local benefits for a moment, though. What are the regional benefits of a Traka system?

At the regional level, your local benefits are amplified due to Traka’s administrative control. All key tracking information and permissions are stored in each Traka key cabinet, which allows administrators to see who has which key and when they received it. Changing access permissions takes just seconds, and has a near-instant effect across all your Traka key cabinets, making employee turnover less stressful.

This administrative control has other implications for the logistics and distribution, too. In shipping, you’re constantly mobile. You can drive a truck of goods across state lines and place its key in a completely different Traka key cabinet than the one you started with. The beauty of a Traka solution, however, is that it takes this into account.

Instead of having one designated key cabinet for each key, you can store your keys in various Traka cabinets shared across a network, even if they’re hundreds of miles away. We call this our Random Return to Multiple Systems, or RRMS, solution.

You’re not just limited to fault logging and user logging, either. With Traka, your network can track:

  • Location of each vehicle and distance logging
  • Mileage, fuel levels and scheduled vehicle maintenance
  • Status of each vehicle in a large vehicle fleet

And it can do it across hundreds of miles in a streamlined system across all your facilities and warehouses.

Global Benefits of Traka’s Fleet Management

Now look at all these benefits globally. By having complete visibility over your operations—even across hundreds of miles—the overwhelming task of managing a large fleet is largely automated for you. This makes scaling your business easier because you can easily replicate this system in different locations. At Traka, we grow with you.

With our central reporting, you can say with confidence how much mileage your company uses on average each year. You can decrease the wear and tear on your vehicles by scheduling enforced maintenance alerts while increasing accountability for all employees with audit trails for each vehicle.

As we mentioned before: a few minutes saved for each driver by finding their key in the same place each morning can translate across thousands of drivers, saving a company millions of dollars annually. And these are just our solutions for fleet management!

Most Traka customers see the ROI in just six months. Want to calculate how Traka can save you? Calculate your savings with our free Traka ROI calculator, and see just how much we can save you.

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