This allows users to reserve items for a specific period of time. For example; a company pool car may be booked out for a set day for a specific individual, ensuring that the keys are not able to be accessed or taken by other members of staff.
Users can set up email notifications to alert users of specific key/ asset movements, events and overdue curfews. For example, if a cleaner’s master key isn’t returned at the end of their shift at handover time, then an email can be sent to the manager to chase it up.
The custom message feature allows a predefined text to display either before a key/ asset is taken or just after it is returned. For example: remind a staff member to refuel the vehicle after use. This is a great way to remind staff of specific tasks that they may need to carry out.
Users can record an issue or fault against items such as vehicles or machinery, through to hand held devices in which management will be notified by email. If it is a major fault then the item will be locked in place so that it is not issued to another individual until it is fixed. Based on the criticality of the fault, access rights can be restricted to prevent further damage, wasted time or injury.
TrakaWEB supports the administration of Traka key and locker systems. A three tier architecture – Data, Application and Presentation layers, work together to enable TrakaWEB to be efficient and highly scalable.
TrakaWEB brings users and items side by side, making it easy to grant access to multiple items quickly and efficiently. Furthermore it supports item definitions making it simple to manage different types of assets. It provides an auto-sync system for all changes and a traffic light system for all communication processes.
TrakaWEB is designed to utilise Microsoft SQL server. It comes with a suite of reports to help better utilise the assets you want to control; activity reports, status reports, utilisation reports, exception reports, permissions reports.